ECCO Select is a talent acquisition and consulting company specializing in people, process and technology solutions. We provide the talent behind the technology enabling our clients to achieve their goals. For more information about ECCO Select, visit us at www.eccoselect.com.
Position Title: Marketing Project Coordinator
Location Information
Onsite Kansas City, Missouri
Position Responsibilities:
The Marketing Project Coordinator plays a pivotal role within the Marketing department, supporting the planning and execution of a variety of traditional and digital campaigns. This individual is responsible for managing a high-volume portfolio, typically overseeing 15 to 20 concurrent projects that span print, direct mail, events, email, web, social, paid media, and other content-driven campaigns.
Key responsibilities include:
- Oversee end-to-end management of a diverse range of marketing projects across multiple channels, ensuring they run efficiently and meet defined objectives.
- Coordinate project intake, scoping, and prioritization to ensure timely and effective handling of new requests and assignments.
- Manage resource allocation and capacity planning across creative, marketing, and cross-functional teams to ensure projects are adequately staffed and deadlines are met.
- Track, monitor, and report on project progress, maintaining oversight of status, timelines, budgets, deliverables, and identifying and proactively resolving any risks or bottlenecks.
- Build and maintain clear, actionable reporting mechanisms to provide stakeholders and leadership with timely visibility into project and campaign status.
- Facilitate effective communication across project teams, stakeholders, and leadership, establishing and maintaining consistent communication channels and cadences.
- Collaborate with Marketing leadership to recommend, evaluate, and implement improved project management tools, workflows, and governance processes that enhance operational efficiency and transparency.
- Lead and organize project-related meetings, including project kickoffs, status updates, and retrospectives to foster team alignment and continuous improvement.
- Ensure all assigned projects are completed on time, within scope, and within budget, upholding quality standards and organizational expectations.
Essential Skills, Experience
- 5 to 10 years of experience as a Project Coordinator, with demonstrated experience supporting marketing teams or campaigns for a portion of this time.
- Proven track record managing a high volume of projects in a fast-paced environment, spanning both traditional and digital marketing campaign execution.
- Strong understanding of project intake, resource management, project tracking, reporting tools, and effective stakeholder communications.
- Familiarity with marketing operations, including print, direct mail, events, email, web, paid and social media, and content-driven initiatives.
- Experience with project management software such as Asana, Monday.com, Smartsheet, Workfront, or similar platforms.
- Ability to operate in environments with ambiguity, demonstrating adaptability and a willingness to learn organization-specific processes and best practices on the job.
- Excellent organizational, prioritization, and time management skills, with the ability to juggle multiple priorities and stakeholders.
- Exceptional written and verbal communication skills, fostering effective team collaboration and stakeholder engagement.
- Strong problem-solving abilities with a proactive mindset for identifying and mitigating risks to project timelines or deliverables.
- Healthcare industry experience is preferred but not required.
Qualifications:
- Bachelor’s degree in marketing, communications, business, or a related field is preferred.
- 5-10 years of hands-on project coordination or equivalent experience, with a substantial portion in marketing-related projects.
- Familiarity with healthcare industry marketing is a plus, though not required.
ECCO Select is committed to hiring and retaining a diverse workforce. Our policy is to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Veterans of our United States Uniformed Services are specifically encouraged to apply for ECCO Select opportunities.